St. Andrew’s House Retreat and Conference Center (SAH), a ministry of the Diocese of Olympia/Episcopal Church of Western Washington, provides renewing and nourishing hospitality in a natural setting for all of God’s people. SAH is located in Union, WA, less than 2 hours west of Seattle, on a peaceful, wooded 7-acre campus overlooking Hood Canal. SAH accommodates weekend and weekday overnight groups of up to 38 persons in two facilities: the main lodge (30 persons) and beachfront Bayne Cottage (8 persons).
SAH also offers day-use hospitality for larger groups, such as weddings, family reunions and meetings. Many retreat guests return annually. Current retreat groups include vestry/leadership teams from Episcopal, Lutheran and other faith-based congregations, quilting groups, non-profit organizations, recovery groups, and families. SAH’s chef and kitchen staff grow and locally source many of the ingredients used in the meals offered during each retreat stay.
The Executive Director is responsible for carrying out the hospitality ministry of SAH. Principal duties include directing the overall management of personnel, finances and physical assets, to provide excellent retreat and conference experiences for all guests. The Executive Director reports to the Bishop and collaborates with the St. Andrew’s House Advisory Committee.
Primary Roles and Responsibilities The Executive Director is responsible for all administrative and personnel functions:
- Finance – budget creation, reporting and day-to-day management
- Facilities – maintenance, repair and development
- Personnel – staff hiring, volunteer recruitment, supervision and development
- Operations – direct all operational activities of the retreat experience, maintain compliance with all legal and regulatory operational requirements
- Hospitality – delivery of high quality food and lodging services Marketing – public relations and fund-raising
- Program – planning, development and review
- Diocesan and Advisory Committee Engagement
Executive Functions The Director acts as the principal voice and spokesperson for St. Andrew’s House Retreat and Conference Center, with the following executive responsibilities:
- Financial Management: Provide financial management, record-keeping and donor relations, to help build SAH capacity to further its mission; deepen relationships with current donors and establish new donors and ministry partners; collaborate with the SAH Advisory Committee.
- Facilities: Manage maintenance and repair of SAH buildings, equipment and grounds, including troubleshooting any related issues, performing repairs in-house when practical and procuring outside bids and working with contracted vendors, as needed.
- Personnel: Recruit, train, and support SAH staff and volunteers; coordinate work crews from Mission Creek Corrections and other volunteer work teams; provide direction on maintenance duties, grounds, facilities and general housekeeping and provide leadership for special projects (e.g. trail upkeep, log splitting, deck repair and painting). Conduct an annual evaluation with each staff member; coordinate Mutual Ministry Review with Bishop and SAH Advisory Committee; encourage and maintain self-care renewal practices for self and staff; engage in Peer Review and Spiritual Direction.
- Operations: Lead/collaborate with the SAH Leadership Team in carrying out retreat activities including conference bookings, grounds-keeping, building maintenance, commercial kitchen operation, housekeeping, supply ordering and the repair and maintenance of equipment, plumbing and electrical utilities, sanitation systems and emergency power generators. Maintain current awareness and understanding of relevant legal and regulatory requirements; maintain clear and complete record-keeping; maintain policies and procedures; develop procedures and forms, as needed; evaluate and maintain operations for continuous quality improvement; coordinate crisis and emergency response and develop/maintain Incident Reports.
- Hospitality: Provide consistent conference center hospitality at each stage of guest interaction, from initial booking contacts through guest departures; hospitality includes welcoming guests, living on site, after-hours and emergency phone coverage and security on weekdays and weekends.
- Marketing: Develop and maintain all necessary SAH marketing materials, including brochures, website and social media, to maximize occupancy and increase donor and volunteer support; facilitate tours and support marketing efforts as needed; develop and maintain mutually beneficial relationships with neighbors.
- Program: Participate actively in responsive, strategic, and innovative program development and planning, as appropriate.
- Diocesan and Advisory Committee Engagement: Collaborate with the Office of the Bishop and the SAH Advisory Committee regarding short- and long- range planning, capital improvements, maintenance requirements, personnel matters and program development; be pro-active, accessible and responsive.
Education, Experience and Other Requirements: This position requires a college degree (or equivalent), along with minimum 5 years of managerial (paid staff and volunteers) experience. The position also requires a valid Washington state driver’s license and computer literacy (Word and Excel). Experience with retreat and conference center leadership, financial management, and facilities maintenance are preferred.
This position requires interpersonal skills sufficient to build and maintain constructive and effective relationships with guests, staff members, volunteers, the Diocese of Olympia and the SAH Advisory Committee. The Executive Director must possess manual dexterity and physical stamina to walk/stand approx. 60% of the time, sit approx. 40% of the time, lift up to 40 lbs. approx. 5% of the time, and repetitive forward bending, stooping and crouching approx. 5% of the time.
Compensation, Benefits, Timing and Contact Information: Competitive salary and benefits, including onsite housing, are provided for this full-time, exempt position. The Executive Director is provided onsite housing in a 3-bedroom, 2-bath, approximately 1400 sq. ft. home, utilities included. The new Executive Director will begin working at SAH as of September 1, 2016. For more information about SAH and a complete Job Description, go to http://www.saintandrewshouse.org/executive-director.
Please submit a resume and a cover letter, including a philosophy statement explaining why you feel called to this position. Email them to email@example.com. Deadline for submission is June 15, 2016.